Move-in times must be adhered to and will be enforced. The exhibition hall will be closed evenings, during which time no one will have access to the hall. The exhibitor has to complete exhibit construction within the given move-in timeframe, which is specified in the Exhibition Schedule above.

Any exhibitor who has not commenced exhibit construction/decoration one hour prior to event opening, is subject to removal by the WCLC 2023 Secretariat at its own discretion. Moreover, the exhibitor is then liable to WCLC 2023 for the agreed exhibit rental fee. The exhibitor is not entitled to damage claims.

The exhibitor and their affiliates are liable for any damage they cause to building, floors, walls, columns, and to standard exhibit equipment. Application of labels, tape, paint, lacquer, adhesives, or other coatings to building columns, floors and walls or to standard exhibit equipment is strictly prohibited. Any damages made by an Exhibitor and/or their affiliates will require compensation for the cost of recovering any damaged facilities to the original state. Under no circumstances may the weight of any equipment or exhibit material exceed the maximum floor load weight of the exhibit hall. The exhibitor accepts full and sole responsibility for any injury or damage to persons or property resulting from failure, knowingly or otherwise, to distribute the load of his exhibit material to conform to maximum floor loading specifications. Floor loading is given as 17.5KN/sqm. Based on requirements by the venue owners, all exhibits with individual net weight of 1,000 kg and more are to be forwarded to APT Showfreight (S) Pte Ltd by latest August 11, 2023 to obtain approval. Please refer to the shipping instructions for further details.

All exhibits must comply with all regulation established by the safety authorities. All materials used for decorating must be fire resistant. The WCLC 2023 Secretariat, Suntec Singapore Convention & Exhibition Centre and/or local authorities can enforce an order of dismantling of booths and exhibits that have not been approved or do not follow the regulations. Frequent inspections will be held during the exhibition period. Please adhere to the regulations strictly, for safety purposes. Cartons, boxes and crates may not be stored under tables, behind displays or in any part of the exhibit area. At the exhibitor's expense, empty crates, etc. will be picked-up, stored and returned to each exhibit space after the event.

The arrangement of displayed items or structures shall not disturb other booths or hinder passage of visitors. Displayed items should not create inconveniences to visitors and be kept at least 30cm away from the exhibit space line. Corridors leading to exit doors and all entrance and exit doors should be kept clear of obstructions at all times. If exhibitors fail to conform to this rule, the secretariat office may demand those items to be relocated. This restriction is designed to give an equal opportunity to every exhibitor in terms of space and visibility.

Unfinished portions of pop-up displays must be covered. Pop-up framework, raw wood or cardboard wings must be painted or appropriately covered in a neutral colour (white or grey) if visible from another booth.

Rigging and hanging in the Suntec Singapore is permitted. All rigging and hanging from the hang points throughout the facility is subject to mandatory approval by show management and is expected to meet generally accepted industry standards. The service of basic anchoring points (also called rigging) is exclusively offered through its official provider, PICO. No other provider or Rigging Service will be allowed on the show floor at any time. (see “Exhibitor Order Forms & Documents” section)

No one under the age of 16 years may be allowed in the exhibit area during move-in/out. During move-in/out, exhibit halls and loading dock areas are considered hazardous work areas. As such, there shall be absolutely no drinking of alcoholic beverages, no horseplay and in general, any and all unsafe conditions or activities are to be corrected promptly.

Level 4 at Suntec Singapore Convention & Exhibition Centre is not carpeted. It is mandatory to install carpet in the exhibit rental unit in order to visually confine booth dimensions. Only the use of a residue-resistant single-sided and double-sided preferably cloth-backed tape for securing carpeting and other floor coverings to the concrete flooring is allowed. The WCLC 2023 Secretariat will lay carpet along the aisled in the Exhibit Hall.

Custom exhibit equipment is to be pre-manufactured outside the area beforehand. Only assembled equipment is allowed inside. All pressure vessels and equipment brought into the Centre must conform to all relevant safety standards and regulations. Electrical tools such as compressor, welder, electrical saws, electrical grinders, electrical planes and similar plants powered by internal combustion engines are not allowed to be used inside the hall; however, working area is to be kept clean. No more tools and paint may be used after 12:00 on Saturday, September 9, 2023. Also, painting besides finishing is not allowed inside the hall (fire prevention safety rule). Due to electricity lines under the floor, exhibitors must be careful not to spill water or wash the floor with water. All exhibits equipment containing water shall be carefully drained out at the end of the exhibition, in such a way that no water is discharged onto the floor of the Exhibit Hall.

The Exhibition Hall will be locked during non-Exhibit Service Centre hours. Security will be provided during the set-up, show and dismantling period. 24-hour security is provided for the building and the exhibit hall in general but not for the individual booth spaces. Hence, the ultimate responsibility for displayed exhibits and equipment lies with the individual exhibitor. Exhibitors must secure, at their own expense, appropriate liability/loss insurance at all times. Exhibitors will not be allowed to enter the Exhibit Hall during non-show hours without consent of the Secretariat. The WCLC 2023 Secretariat and its affiliates will not be held responsible for the loss, theft or damage to exhibitor supplies at all times. Any items believed to have been stolen must be reported immediately to the organizer.

Exhibitors should take necessary safety measures prior to using dangerous equipment or parts during the show, to prevent accidents. Each exhibitor is responsible for the maintenance and safety of their equipment.

If you wish to hire an individual security guard for your booth, please submit the Booth Security Guard Services Order Form to FERVOUR PTE LTD via email (see “Exhibitor Order Forms & Documents” section).

First aid assistance is available throughout the move-in, move-out and live event hours. If you require first aid, please contact a member of staff.